Exhibitor Services Manual
Full Exhibitor Services Manual
Freeman’s Quick Facts
Washington D.C. Union Regulations
Display Rules and Regulations
Exhibitor Appointed Contractor (EAC) Forms
Warehouse Shipping Labels
Show Site Shipping Labels
All Other Forms
|Official Event Name:||SATELLITE 2019|
|Show Dates:||Conference: Monday, May 6 – Thursday, May 9
Exhibit Hall: Monday, May 6 – Wednesday, May 8
|Event Venue:||Walter E Washington Convention Center, Washington DC|
|Hotel Reservations:||Hotel reservations can be made through MCI USA, formerly Wyndham Jade, the official housing company for SATELLITE. To view the complete list of available hotels and to make your reservation, visit https://www.wynjade.com/satellite19/|
*OT Rates will apply on Saturday and Sunday
|Friday, May 3: 8:00 a.m. – 1:00 p.m. (600 sq. ft. +) / 1:00 p.m. – 5:00 p.m. (All)
Saturday, May 4: 8:00 a.m. – 5:00 p.m.
Sunday, May 5: 8:00 a.m. – 5:00 p.m.
|Exhibit Hall Hours:||Monday, May 6: 11:00 a.m. – 5:30 p.m.
Tuesday, May 7: 10:00 a.m. – 6:00 p.m.
Wednesday, May 8: 9:00 a.m. – 3:00 p.m.
|Move-Out Hours:||Wednesday, May 8: 3:00 p.m. – 9:00 p.m.
Thursday, May 9: 8:00 a.m. – 5:00 p.m.
|Badge Pickup Hours:||Badge pick-up and group badge pick-up* for exhibitors will be available at the Registration Desk in Concourse B.
Saturday, May 4: 12:00 p.m. – 5:00 p.m.
*Group badge pick-ups must be scheduled prior to May 3. To schedule your group pick-up, log into the exhibitor resource center and click on the registration tab.
|Official General Services Contractor:||Freeman
Phone: (301) 918-7975 / E-mail: FreemanWashingtonES@freeman.com
|Freeman Advance Order Deadline:||Friday, April 12, 2019|
|Shipping Information – Warehouse
Accepting shipments beginning on Wednesday, April 3 through
|Exhibiting Company Name / Booth #
9900 Business Parkway
Lanham, MD 20706
|Shipping Information – Show Site
Accepting shipments beginning on Friday, May 3. Anything sent earlier will be REFUSED by the venue.
|Exhibiting Company Name / Booth #
Walter E. Washington Convention Center
801 Mount Vernon Place NW
Washington, DC 20001
|Booth Carpeting:||The exhibit hall is not carpeted and exhibitors are required to provide floor covering.|
|Maximum Height Allowance:||
See display guidelines for exact specifications.
|EXHIBITOR DEADLINE CHECKLIST|
|MCI USA, formerly Wyndham Jade||Hotel Block Names & Deposits Due||February 8|
|CDS||Lead Retrieval Order Form – Early Bird||February 12|
|Show Management||EAC Forms Due||March 8|
|Show Management||Listing Due for the Program Guide||April 5|
|Agility||Deadline for LCL Sea Freight to Baltimore terminal||April 5|
|Agility||Deadline for FCL Sea Freight to Baltimore port||April 8|
|Freeman||First Day to Ship to Advance Warehouse||February 9|
|CDS||Lead Retrieval Order Form – Standard||March 29|
|MCI USA, formerly Wyndham Jade||Hotel Reservation||April 11|
|Hi-Tech Electric||Electric Order Form||April 12|
|SmartCity||Internet/Telephone Order Form||April 12|
|Centerplate||Booth Catering Order Form||April 12|
|Urban Jungle||Floral Order Form||April 12|
|Freeman||Hanging/Rigging Order Form||April 12|
|Freeman||Advance Order Deadline||April 12|
|Freeman||Booth Furnishings Order Form||April 12|
|Freeman||Carpet Order Form||April 12|
|Freeman||Booth Cleaning Order Form||April 12|
|Freeman||Signage Order Form||April 12|
|Agility||Deadline for Air Freight to Dulles (IAD) Airport||April 15|
|Freeman||Last Day to Ship to Advance Warehouse
(without additional surcharge)
|CDS||Exhibitor Staff Registration||May 2|
|Freeman||First Day to Ship Direct to Show Site||May 3|
|Freeman||Exhibitor Move-In Begins||May 3|